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Graduate Programme Administrator



We are looking for a proactive and highly organised Graduate Programme Administrator to join our Graduate Programme Team. You will provide effective administration to ensure the smooth running of the graduate student recruitment and admissions process, efficient coordination of the student training programme, assessments and viva process, and accurate maintenance of graduate student records. You will need to review administrative processes regularly to ensure ongoing efficiency and effective support for the graduate programmes at the Institute.

About us:

The Wellcome Sanger Institute is a thriving research institute that plays a globally leading role in the understanding and application of large-scale genome science. The Institute’s cutting-edge academic atmosphere, coupled with our exceptional facilities and resources, provides a unique training environment, and our graduate programmes aim to inspire and train the next generation of leaders in genomics. The Institute is affiliated with the University of Cambridge and all our students graduate with a University of Cambridge degree, a globally recognised mark of excellence.

About the role:

You will provide comprehensive administrative support to assist the Graduate Programme Manager with the operational delivery of the Institute’s MPhil and PhD Programmes. This will include:

  • Liaising with a wide range of stakeholders across the Institute and the University of Cambridge
  • Responding to enquiries from prospective students and supporting the recruitment, admissions and on-boarding process
  • Coordinating the students’ training programme including the lecture series, training courses, rotation projects and assessment processes
  • Supporting current students by answering queries, providing advice on Sanger Institute/University of Cambridge procedures and regulations, and providing pastoral support/signposting alternative sources of support
  • Maintaining and developing systems and processes for the effective administration of programme activities, student records and information
  • Providing secretariat support for the Committee of Graduate Studies

About You:

You will have strong organisational, communication and interpersonal skills, and will demonstrate a high level of accuracy and attention to detail. You will need to be able to demonstrate initiative, and prioritise and manage your own workload, sometimes against competing deadlines, whilst exercising good judgment regarding when to seek further guidance.

Essential Skills


  • Strong written, verbal and interpersonal communication skills
  • Good IT skills, including Microsoft Office, and ability to maintain intranet pages
  • Good organisational skills and the ability to prioritise and manage various competing demands simultaneously
  • Excellent attention to detail
  • Able to work independently, and as part of a team
  • Able to work flexibly and collaboratively
  • Able to build collaborative working relationships with internal and external stakeholders at different levels
  • Clear understanding of issues of confidentiality
  • Solution focused and able to demonstrate initiative


Ideal Skills


  • Previous experience of working in an academic or research environment
  • Knowledge of the processes involved in Master’s and Doctoral training
  • Experience of servicing committees
  • Educated to degree level in a science related subject, or equivalent experience


Other information

Application Process:

Please apply with your CV and a cover letter outlining your suitability for the role using the criteria set out above and in the job description.

Interviews are expected to take place week commencing 6th September 2021.