Opportunities for interim, contract and temporary positions

Team Administrator (part-time, maternity cover)

A new opportunity has arisen to join our small, close-knit team in the Society and Ethics Research group in Connecting Science at the Wellcome Genome Campus as a part-time (20 hours per week) Team Administrator for 12 months Maternity Cover.

A new opportunity has arisen to join our small, close-knit team in the Society and Ethics Research group in Connecting Science at the Wellcome Genome Campus as a part-time (20 hours per week) Team Administrator for 12 months Maternity Cover.

About the role:

You will provide full administrative assistance to the Society and Ethics Research team. This will include but will not be limited to:

  • Diary management
  • Meeting organisation and minute taking
  • Travel arrangements
  • Assist with event coordination and provide administrative support
  • Office management support

We appreciate the importance of achieving work-life balance and support this with a number of family and carer-friendly policies. Plus, a flexible working policy for those who may wish to amend their working pattern or arrangement. It is likely that remote working will be needed for most/all of the job contract due to social distancing measures on the Wellcome Genome Campus.

About You:

You are an experienced administrator with excellent attention to detail as well as the ability to see the bigger picture. You will be able anticipate potential problems before they arise and be a confident and thoughtful communicator. You are someone who enjoys being part of a small supportive team, and take pride in your contributions to the wider team goals.

About Us:

Wellcome Genome Campus Connecting Science’s mission is to enable everyone to explore genomic science and its impact on research, health and society. It inspires new thinking, sparks conversation, supports learning and measures attitudes, drawing on the ground-breaking research taking place on the Campus.

Wellcome Genome Campus Society and Ethics Research uses quantitative and qualitative research methods to investigate the psychological, social and ethical impact of genomics. As social scientist academics we are continually asking 'how are people responding to genomics?’

We gather and share data on attitudes that can be used to improve the experiences of the public, patients and their families, health professionals, genetic counsellors and researchers. We make films and creative engagement resources. We also teach, lecture and do committee work on the application of genomic knowledge. Wellcome Genome Campus Society and Ethics Research is part of Connecting Science.

Essential Skills

  • Proven experience providing comprehensive administrative support
  • Proficient in diary management
  • Track record of organising and running events, meetings and seminars
  • Knowledge of administrative systems and processes
  • Excellent IT skills, including proficiency in Microsoft Office
  • Appropriate level of data protection, security and confidentiality awareness
  • Excellent interpersonal skills
  • Excellent written and verbal communication skills with the ability to converse with individuals at all organisational levels
  • Exceptional organiser with the ability to prioritise and manage work load
  • Ability to work independently, but also able to develop collaborative working relationships with other team members
  • Attention to detail with a high level of accuracy
  • Confident using the Internet for background research

Personal Attributes

  • Commitment to and focus on quality, always aiming to meet high standards
  • Accepts responsibility and accountability for own work
  • Demonstrates professional curiosity
  • Able to work effectively under pressure
  • Ability to work flexibly and collaboratively
  • Creative problem solver, solution focused
  • Able to build and maintain strong working relationships
  • Willingness to acquire new knowledge and skills

Ideal Skills

  • Relevant academic and/or professional qualification in administration
  • Previous experience of working in a scientific environment
  • Basic knowledge of project principles
  • Familiarity with Asana project management platform
  • Proficient in Endnote Shorthand
  • Taking minutes

Other Information

This post is available for 12 months. Please include a CV and covering letter in your application.

Whilst the developments around COVID-19 continue to evolve, the Wellcome Genome Campus is closed for all but essential functions and facilities.

People remain at the centre of everything that we do and the majority of our staff are now working remotely to ensure continuity of operations, making use of remote communication and collaboration tools.

Interviews will be taking place virtually and the successful candidate should expect to be fully supported through remote on-boarding and working from home until the Campus re-opens to all staff. This approach may vary for individuals located overseas and/or where a visa is required and starting will be based on a number of factors, we will be able to provide specialist advice to those affected candidates.

Closing date for applications: 29 September 2020