Opportunities for interim, contract and temporary positions

HR Administrator - Fixed Term Contract, 6 months

To support the HR Team with a wide variety of administration.  Provide administrative support to all team members including recruitment, coordination of meetings, maintaining HR and employee records. Strive to improve administrative efficiency within the team.

Recruitment administration

  • Maintain the recruitment tracker to manage and track applicants
  • Assist with drafting and posting recruitment adverts
  • Co-ordinate CV circulation & filing
  • Schedule interviews including co-ordinating between interviewers and candidate/recruiters and providing relevant information
  • Issue data protection letters and ensure documents are returned and filed
  • Preparation of standard offer documentation and offer pack
  • Co-ordinate new starter setup and logistics
  • Ensure induction and probation documentation is completed and returned

HR administration

  • Obtaining quotes for private medical insurance
  • Assist with administration for private medical insurance portal
  • Maintain HR records so they are up to date and accurate
  • Ensure consistency between hard copy and electronic files
  • Assist with annual GDPR audit and quality audits
  • create and maintain training folders
  • update training plan with booked and completed training
  • schedule internal training
  • send out training evaluation requests and chase for completion and return

Other Administrative Tasks:

  • Raise and process invoices, new supplier forms & purchase orders
  • Produce documentation required to implement changes in employment and circumstances eg promotion, working arrangements etc
  • Complete and issue travel & Staff Referral bonus letters
  • Support the creation of bulk letters for salary increases & bonus letters
  • Assist with leaver checklist and associated documentation

Experience/Skills needed to fulfil the role:

  • Good IT skills and proficient in Microsoft Office (Word, Excel, Powerpoint)
  • Strong organisational skills with the ability to prioritise and manage multiple tasks in parallel
  • Highly accurate and strong attention to detail
  • Good numeracy and literacy skills
  • Previous experience of working in a similar administrative role
  • Studying towards a CIPD qualification would be an advantage
  • Understanding of the basics of employment law desirable

Qualifications Required:

  • GCSE Mathes and English A-C
  • Minimum of 1 year in an HR team