Facilities Management/Safety Health & Environment- Training Administrator (12-month secondment/ FTC)

AstraZeneca operates in over 100 countries and its innovative medicines are used by millions of patients worldwide.

Role Name: Facilities Management/Safety Health & Environment- Training Administrator (12-month secondment/ FTC)

Region: Macclesfield, UK

Closing Date: 22nd Feb 2024

At AstraZeneca, we are guided in our work by a strong set of values, and we’re resetting expectations of what a bio-pharmaceutical company can be. By truly following the science, we pioneer new methods, new thinking and bring unexpected teams together. From scientists to sales, lab techs to legal, we’re on a mission to turn ideas into life-changing medicines that transform lives.

We need phenomenal people who share our passion for science and have the drive and determination to meet the unmet needs of patients around the world. If you’re swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you’re our kind of person.

Job Description:

Reporting to the UK SHE Training Manager and working in the FM/SHE Training and Support team that provides an efficient, coordinated, and comprehensive support service to Macclesfield FM and in the areas of business administration, SHE Training and Information and support to elements of the FM/SHE Management Systems.

The role holder delivers administrative training tasks and working alongside the UK Operations Training Team is responsible for implementing Macclesfield Facilities Management third party supplier training framework onto the AstraZeneca Learning Management System to ensure adherence to compliance and regulatory training requirements.

Key Accountabilities:

  • Working with the UK Operations Training team and key contacts in the FM partner supplier organisations to set up and implement a structure for FM supplier employees on the AZ LMS (Cornerstone) to handle their compliance/regulatory training and document reads in alignment with standard approaches and processes

  • Be responsible for the complete co-ordination of SHE training and events including scheduling, pre and post course work, trainer liaison, production of course materials as appropriate etc

  • Creation and set up of sessions/classes required to allow employees to book onto training via Cornerstone

  • Ensuring accurate and timely reporting on SHE Training events as required - scheduling and producing reports which managers are unable to access allowing them to supervise the training and compliance data for their teams

  • Ensure quality of training meets the required standard and own the quality of external suppliers in line with AstraZeneca standards for owned courses, initiating remedial action if required.

  • Provide support as required to the FM/SHE management systems eg. Administration support for audits, maintenance of data

  • Adheres to team standardised ways of working and standard working instructions.

  • Provide administrative support for FM initiatives where required

  • Maintaining spreadsheets, databases and secure records

  • Contribute to  FM Improvements/projects and initiatives

Safety, Health and Environment

  • Promoting an environment of no hurt, harm or alarm

  • Work in a manner which promotes the safety and wellbeing of self, others and environment

  • Contribute to improving SHE performance, proactively identify SHE hazards and take appropriate actions

GMP / Compliance and Ethical Conduct

  • Align with all systems, processes and procedures in line with statutory/ legislative / quality

  • Conduct activities and interactions consistent with Things we value and in compliance with the Code of Conduct and supporting Policies and Standards relevant to your role.  Complete all required training on the AZ Code of Conduct and supporting Policies and Standards on time.   Report potential issues of non-compliance

Delivery / Supply-Ensuring customer service is always considered

Cost-Promoting a cost-conscious environment to enable effective cost management

Lean & Agile Culture / Standardised ways of working- Ensure all work is carried out in accordance to approved and established processes and procedures

Crucial Requirement:

  • Considerable level of administrator experience

  • Experience of Learning Management Systems (Cornerstone)

  • Can apply project management principles

  • Experience of working in an office environment and high level of competence using all Microsoft Office packages

  • Good planning and interpersonal skills

  • Able to demonstrate analytical thinking and able to use judgment in resolving problems and making recommendations, using own initiative

  • Shown experience of excellent communication skills and the ability to interact confidentially with others

Desirable Requirement:

  • An awareness of working within a GMP/manufacturing and/or pharmaceutical environment industry would be advantageous

Why AstraZeneca?

At AstraZeneca, we 're dedicated to being an outstanding Place to Work. Where you are empowered to push the boundaries of science and unleash your daring spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

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