Office Support Manager

Working with the Senior Management Team to help reduce their admin burden, the Office Support Manager has the role of ensuring the efficient organisation of a busy office environment and the senior team, providing hands on administrative support, meeting, greeting and arranging visitors, organising activities, creating, developing and managing an effective document and contract management system. To be the go-to person to help get things done.

We are looking for somebody who is friendly, helpful, organised and energetic, who is happy to help where needed from the mundane (stationary ordering) to dealing with the complex (creating a document management system) and potentially confidential.

Key areas of Responsibility

Business Operations

  • Managing our Information, Document and Contract Management needs.
  • Develop and maintain contracts database.
  • Develop and thereafter management of central document, knowledge and file storage systems including retention policy.
  • Maintain Company and Campus Policies.
  • Supporting Transport and Fleet Management functions.

Office Operations

  • Provide administrative support across the company (document preparation (standard contracts, minutes etc) as needed.
  • Assisting senior management team.
  • Ensure we have all the office equipment we need.
  • Inducting new staff in IT systems.
  • Helping establish and maintain a professional environment at all times.
  • Distribute received company information as required.
  • Organising diaries and visitors meeting, greeting and welcoming.
  • Assisting with Marketing administration.
  • Helping to organise campus events (e.g., Conferences, Company social events, Christmas Party).
  • The potential to support with HR administration if required.
  • A willingness to train to become a Fire Warden and First Aider.

 

 

 

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