PA to the Deputy Director and Assistant Director of HR

The University of Cambridge is one of the world's oldest universities and leading academic centres. If you're looking for a new challenge and would like excellent benefits, extensive learning opportunities and a stimulating working environment in return for your skills and contribution, there could be a job here for you.

The University of Cambridge is recognised globally as a renowned centre for research, education and scholarship. We employ more than 12,500 staff in a range of academic, research and professional services roles, all of whom play a key role in maintaining and enhancing our world leading reputation. Our people are our greatest asset, and it is critical to our continued success that we create the right conditions for our people to thrive at Cambridge.

Our Human Resources (HR) Division supports the University to deliver its goals of excellence in education, learning and research via the recruitment, retention, reward, recognition and development activities of our staff.

The Role:

We have an excellent opportunity for you to join the team as the Personal Assistant (PA) to the Deputy Director and Assistant Director of the HR Division. In this role, you will manage the working day of both the Deputy and Assistant Director, using your knowledge, initiative, and judgement to anticipate their needs and manage their time and work efficiently and effectively. Working alongside the Executive Assistant (EA) to the Director of HR, we will look to you to be proactive in:

  • Managing the diaries of the Directors, assessing their needs, wishes and availability and arranging complex internal and external meetings.
  • Taking ownership of the shared and personal email inboxes, which includes:
    Reviewing emails, drafting and sending responses and/or proactively collating supporting information or documentation to enable responses.
    Prioritising actions.
    Drawing attention to urgent matters.
    Reading agendas for meetings, ensuring all relevant documents and files are available.
  • Managing communications with senior members both internally and externally, supporting meetings, attending and taking notes where required.

About you:

In order to succeed in this role, you will join us with:

  • Previous PA/secretarial and administrative experience
  • Excellent communication and interpersonal skills,
  • The ability to prioritise a diverse and changing workload.

Further information about the role and its responsibilities is available via the link below.

We offer hybrid working. For this role we would expect an average of two days per week to be worked in the office; flexibility would be required as the days could vary dependant on business need.

Benefits of working at Cambridge University include:

  • Competitive rates of pay with automatic service-related pay progression and annual cost of living increases;
  • Generous annual leave allowance of 36 days paid leave (including bank holidays)
  • Travel benefits and retail discounts at over 2,000 local and national stores;

The University of Cambridge is committed to supporting our staff to thrive both professionally and personally. We aim to support a good work/life balance, whilst retaining the positive aspects of our unique in-person environment and culture. Elements of this role are suitable for hybrid working, where staff can split their time between in-person collaboration and remote working. The frequency of the remote elements of the role can be discussed with the recruiting manager.

Once an offer of employment has been accepted, the successful candidate will be required to undergo a basic disclosure (criminal records check) check and a security check.

We welcome applications from individuals who wish to be considered for flexible working arrangements.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

Informal enquiries and queries regarding the application process are welcomed and should be directed to: Francesca Karabyn, EA to the Director of Human Resources,

Closing date: 19 February 2024

Interview date: 29 February 2024

Please quote reference AH40370 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Apply now

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