Receptionist

This dynamic role is pivotal to the efficient and effective operation of the Company and works closely with all Teams to help facilitate, support and coordinate a range of office activities and initiatives. You need to be professional and creative and have the flexibility required to work in a busy and changing environment.

KEY RESPONSIBILITIES:

·         Ensure that the reception area is always covered, and visitors greeted in a friendly and professional manner

·         Prepare and clear down meeting rooms and refreshments for meetings as required – coordinating with catering providers as required

·         Take receipt of parcels etc and manage the administration of these quickly and efficiently as well as send post, goods and parcels as required following the appropriate procedure

·         Interface with Paragraf employees and all visitors and callers in a friendly, helpful, and professional manner

·         Screen and direct phone calls, taking messages where necessary

·         Take responsibility for the presentation and general upkeep of the reception area to ensure it is always a welcoming and professional area

·         Assist the Paragraf team with any enquiries that come up throughout the day

·         Liaise with catering, maintenance, suppliers and security vendors to ensure a high level of service and support

·         Coordinate the weekly supermarket shop and delivery to ensure all provisions are appropriately stocked

·         Undertake purchasing as required to ensure stock is delivered on time, cost effectively and efficiently

·         Help with event planning and organisation as required

·         Participate in facilities/office operations as needed

·         Work to solve and/or escalate site maintenance and security issues

·         Provide general administrative support on an on-going basis

WHAT WE ARE LOOKING FOR

Education and Qualifications:

·         General level of education

 Experience:

·         Relevant experience as a receptionist, customer support or similar office based role

 Skills and knowledge:

·         Excellent MS Office knowledge

·         Outstanding organizational and time management skills

·         Discretion and confidentiality

 Communication:

·         Excellent communication skills

·         Ability to communicate at all levels with both internal and external contacts

·         Ability to present information clearly and appropriately for the audience

 Additional factors:

·         Respect and adherence to confidentiality and critical matters

·         UK Driving licence

 

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