Tame your computer: saving scraps on the desktop


24-02-2005

In her weekly series for Cambridge Network members, software training expert Karen Roem offers handy tips to help you 'Tame your computer'.

This week she explains how you can save scraps of documents on the desktop ...



Does this ever happen to you? You have some text you want to use over and over again in other documents and you find yourself constantly opening up your word processor to copy and paste the text?



Did you know...?



Microsoft Windows* provides a nifty feature called 'Document Scrap' which is a file that is created when you drag or copy part of a document to your desktop.



Here's how:



1. Make sure that your program, such as Word or Excel, is not maximized by clicking on the middle button in the upper-right corner.

2. Simply select the text you want to copy and drag it to your desktop.



Alternatively:



1. Select the text you want to copy.

2. Choose the Edit, Copy command (Or press CTRL+C).

3. Minimize your program to display the desktop. (Bonus tip: press WIN+M to quickly minimize all open windows. The WIN(dows) key is the key with the Windows logo on it, to the left of the ALT key.)

4. Right-click anywhere on the desktop and select Paste from the shortcut menu.



A desktop icon is created for the scrap file. To use these document scraps, either double-click them to open, or drag them to where you would like to have them inserted into your document.



Finally, I ought to put on my anorak and inform you that you can use this feature only if the program you are using supports OLE drag-and-drop functions. For example, Notepad does not support OLE but popular programs such as Word, Excel, Paint and Wordpad will support this function.





* Unless stated otherwise, these tips were written for Microsoft Office 2000. Most of what is covered however will also apply to earlier and later versions.





Roem logo



24 February 2005





Karen Roem offers software training and support through her company Roem Ltd.

Contact her by email Karen@roem.co.uk or visit her website at www.roem.co.uk.

 

Karen Roem
Microsoft Office-ionado

Roem Ltd – software training and support