Software training expert Karen Roem offers handy tips to help you 'Tame your computer' in a weekly series for Cambridge Network members.
Tame your computer: pack up your troubles!
This week she explains how to pack your presentation for use on another computer ...
For some organisations, Microsoft PowerPoint* presentations are essential communication tools. But have you ever travelled somewhere with your PowerPoint presentation, only to find the computer you are using for the presentation doesn't have PowerPoint installed? Or perhaps you want to send a presentation to somebody who doesn't want to buy a PowerPoint license in order to view your presentation?
Well, the good news is you can use PowerPoint 2000's Pack And Go Wizard to create a presentation that will run using the PowerPoint Viewer.
1. Open the presentation you want to pack.
2. Choose the File, Pack and Go command.
3. Follow the instructions in the Pack and Go Wizard, making sure to select:
a. Include linked files if you created any links to supporting files.
b. Embed TrueType fonts if you have used any unusual fonts.
c. Viewer for Windows 95 or NT.
4. Click on the Finish button.
5. Click OK.
You will now have two files, named pngsetup.exe and pres0.ppz. These files are either on the first disk of however many were needed, or you will find them on your chosen location such as your desktop, in which case you need to copy them on, for instance, a floppy or USB (memory) stick.
Here's how to unpack the presentation and view it on another computer:
1. Insert the floppy disk or USB stick containing your pres0.ppz and pngsetup.exe files.
2. Double click on the pngsetup.exe file.
3. Click OK to extract the presentation to the C:\ drive (or select a different location).
4. If necessary, click Yes to overwrite existing files with the same name.
5. Click Yes to start the slide show.
6. Breathe, relax and do your presentation.
P.S. If you are using Microsoft Office PowerPoint 2003, you need to look for the enhanced and renamed Package for CD feature.
* Unless stated otherwise, these tips were written for Microsoft Office 2000. Most of what is covered however will also apply to earlier and later versions.
19 May 2005
Karen Roem offers software training and support through her company Roem Ltd.
Contact her by email Karen@roem.co.uk or visit her website at www.roem.co.uk.