Tame your computer - spot the difference!


09-06-2005

Software training expert Karen Roem offers handy tips to help you 'Tame your computer' in a weekly series for Cambridge Network members.

This week she offers help in comparing two copies of a document in Microsoft Word* ...



A few days ago one of my clients sent me a revised copy of a Word document. But as he hadn't tracked the changes while editing, I found it really hard to spot the differences between this new copy and its previous version.



So I used Word's built-in feature to compare the open document with the previous one, marking all the differences in the open document.



Here's how:



1. Open the copy of the file that contains the changes.

2. Choose the Tools, Track Changes, Compare Documents (Word 2000) or Tools, Compare and Merge Documents (Word 2002 onwards) command.

3. In the dialog box, locate and double-click the file you want to compare.



That's all. The first document will show the differences between the documents as 'tracked changes', displaying deletions with strikethrough formatting and insertions as underlined text.







* Unless stated otherwise, these tips were written for Microsoft Office 2000. Most of what is covered however will also apply to earlier and later versions.





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9 June 2005





Karen Roem offers software training and support through her company Roem Ltd. Contact her by email Karen@roem.co.uk or visit her website at www.roem.co.uk.

 

Karen Roem
Microsoft Office-ionado

Roem Ltd – software training and support