Tame your computer - count on Word


05-07-2007

In her weekly series for Cambridge Network members, software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she explains that there's more than one way to count the total number of words in a document (Microsoft Word*) ...

Have you ever been asked to write a document that shouldn't be more than a certain number of words? Well, you might know you can count the words in the  whole document by selecting the Tools, Word Count command. (Or simply select specific text to count the words in the selected text only.)

But did you know you can let Word look it up and automatically include the word count, saving you time to enter it manually?

Here's how:

1. Type numwords.
2. Select the word (numwords).
3. Press CTRL+F9 to convert the word to a field.
4. Right-click the converted word and select Update Field from the dropdown menu.

As your document changes, you can update the field to reflect those changes by repeating step 4 or by pressing CTRL+A to select the entire document and then pressing F9 to update all fields.

All fields? Are there any more? Yes ... you might want to experiment with keywords such as filename, filesize, createdate, savedate, printdate, numwords, numchars, revnum, edittime, author, or lastsavedby. If I do that with this tip in Word I would see the following:

tip200.doc, 51200, 21/06/2007 17:37:00, 21/06/2007 17:37:00, 21/06/2007
17:37:00, 217, 1050, 2, 1, Karen Roem, or Karen Roem.

Fields like these could work really well as headers and footers.

* Unless stated otherwise, these tips were written for Microsoft Office 2003.
Most of what is covered however will also apply to earlier versions. 

5 July 2007 

Karen Roem offers software training and support through her company Roem Ltd.
Contact her by email (Karen@roem.co.uk) or visit her website at http://www.roem.co.uk

 

Karen Roem
Microsoft Office-ionado

Roem Ltd – software training and support