In her weekly series for Cambridge Network members, software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she offers a way to set default formatting properties of drawing objects (Microsoft Office*) ...
Tame your computer - stop going round in circles
If I had a penny for every time I heard course participants say "I wish I'd known that ages ago," I'd be rich. That said, I would have had to pay myself a penny this week when I found out that I could have saved myself a helluvalot time over the past years by setting the default formatting of the circles I use to draw attention to a specific part of a screenshot in my bespoke training handouts.
So rather than every time changing my circles to have no fill, a red line color (sic) and a line weight of 1.5, I could simply specify that any future objects I draw should have those properties.
1. Create a drawing object with the look, line style, color, and other formatting that you want.
2. Right-click the object and select Set AutoShape Defaults.
In future, any objects you add (say, a rectangle rather than a circle) will have those formatting properties applied. OK, you have to do this once for each MS Office application, but I sure could have saved myself a lot of work creating my handouts in MS Word!
* Unless stated otherwise, these tips were written for Microsoft Office 2003.
Most of what is covered however will also apply to earlier versions.
20 September 2007