Tame your computer - change your chart choices

Roem Tip Time logo

In her regular series for Cambridge Network members - now in its 15th year! - software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she describes how to change the order of data in a chart and its legend (Microsoft Excel).

A chart is a graphic representation of your worksheet data. Presenting information in the form of a chart is often one of the best ways to analyse data, as well as to call attention to specific entries.

When you create a chart, the order in which the data and the legend appears is the order in which the underlying data is entered.  You can, however, easily change this.

Here’s how:

  1. Create the chart as normal. (F11, anyone?)
  2. Right-click anywhere in the chart and click on Select Data. (Alternatively, click on the Select Data button in the Data group on the Chart Tools Design tab.)
  3. If necessary, click on the Switch Row/Column button.
  4. Under Legend Entries (Series) select the relevant entry and click on the Move Up or Move Down arrow (to the right of the Remove button).
  5. Click OK.

The chart as well as its legend have been updated.

With thanks to Faith for this week’s tip inspiration.


Related tips


Upcoming courses

Our current course schedule can be found online. Book more than one person from your organisation on the same course, on the same date, and you get 10% off.

20 January 2020

Karen Roem offers software training and support through her company Roem Ltd.  Contact her by email (Karen@roem.co.uk) or visit her website at  www.roem.co.uk


Karen Roem
Microsoft Office-ionado

Roem Ltd – software training and support