In her regular series for Cambridge Network members - now in its 15th year - software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she describes a quick way to create a distribution list (Microsoft Outlook).
Tame your computer - make light of lists
This week’s tip is inspired by a question from one of the 98 (!) people who attended last week’s Cambridge Network webinar. (Thanks for organising, Andrea!)
Although I could answer the question (how to add people to a contact group) I missed the opportunity to promote what I believe is by far the quickest way to create a distribution list – or Contact Group as they are nowadays called. Contact groups can be particularly helpful if you regularly email or schedule meetings with a certain group of people.
1. Press CTRL + SHIFT + L. (L for list, if you need a mnemonic.)
2. Type a name for your contact group.
3. Click on the Add Members button and add people from your Outlook Contacts or Address Book or type a New e-mail contact. (You can also copy and paste names from an existing email message.)
4. Click Save & Close.
In future, simply use the name of the contact group to send them an email or invite them to a meeting. If you click on the plus next to the group’s name you will see all the people in the group and you could temporarily remove one of the recipients. Useful if you want to organise a party for one of them, but you don’t want them to know about it.
As classroom training is suspended for the foreseeable future, we offer one-hour hands-on virtual training sessions. You can cherry-pick the most relevant topics from the various 'off the shelf' course outlines. Or why not book a “How did you do that?” session for your team and I will share my top time-saving tips. Even if you believe you have mastered Microsoft Office I guarantee you will go away with new tricks, tips and shortcuts that you never would have found on your own.
25 May 2020