Tame your computer - think out of the box


07-09-2020
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In her regular series for Cambridge Network members - now in its 15th year - software training expert Karen Roem offers handy tips to help you 'Tame your computer'.  This week she describes how to automatically move messages where your name is in Cc out of your inbox (Microsoft Outlook).

When I entered the world of work (many, many moons ago) there was no such thing as email and you would write office memorandums on a typewriter. If you needed to have more than one copy of the memo you would put a sheet of carbon paper between two or more sheets of paper and the pressure applied by the typewriter caused pigment from the carbon paper to reproduce the same – albeit slightly lighter – words on the sheets below. The top sheet was your original and each of the additional sheets was called a carbon copy. So why am I telling you this...?

This is what Cc in, for example, Outlook stands for and it’s meant to be used as sending a copy, for information only. Let me repeat that … for information only.

So if you’re drowning in emails, why not concentrate on the important ones – those where you are in the To field - and automatically move messages where your name was only in Cc to a separate when I have time to read this folder?

Here’s how:

  1. On the Home tab in the Move group, click on Rules, followed by Create Rule.
  2. Click on Advanced Options.
  3. Select where my name is in the Cc box.
  4. Click Next.
  5. Select the move it to the specified folder check box.
  6. Underneath, in the Step 2 box, click on the specified hyperlink.
  7. Click on the when I have time to read this folder you created earlier or click on New to create a folder “on the fly”.
  8. Click OK.
  9. Click Finish.
  10. Click OK.

Related tips
5 tips to prevent email overload upon your return from holiday
Automatically move low-priority emails from your inbox 
Manage interruptions by setting up specific notifications only
Display the total number of messages in a folder, including those you read

Related webinars
Is your Outlook inbox an overstuffed, out-of-control beast? Sign up for the 60-minute Outlook/Word webinar and let me guide you through the more hidden features:

Monday 21 September 10:00 - 11:00 Book now
Wednesday 14 October 15:00 - 16:00 Book now

As a delegate wrote last week: “Just understanding how some of the search shortcuts work will undoubtedly save me many hours.”

7 September 2020

Karen Roem offers software training and support through her company Roem Ltd.  Contact her by email (Karen@roem.co.uk) or visit her website at  www.roem.co.uk

 

 

 

Highly respected training company, specialising in Excel, Word, PowerPoint and Outlook. Since 2001 we have successfully developed and delivered training courses for public and private clients, large and small, across 23 countries around the world. We feel passionate about sharing the best of what we know with others and strive to help as many people as we can.

Roem Ltd – software training and support