When you work with a very long table that spans several pages, you may find that headers become badly divided between the pages. For example, have you ever copied the header of the first row in the first row on the next page? Only to find that the next amendment you make results in this first row on the second page no longer being the first row and ending up at the bottom of page one? Well, Word has a great feature that will control this for you.
Here’s how:
1. Select the row(s) you want to repeat as a heading on every page. (This must include the first row of the table.)
2. On the Table Tools Layout tab, click Repeat Header Rows. (In Word 2003 the Heading Rows Repeat functionality can be found on the Table menu.)
The headings will not be repeated if you insert a manual page break within the table. So this week’s bonus tip (with thanks to Ian for asking the question) is how to use page breaks in a table, yet still repeat a table heading on every page.
3. Move the insertion point to where you want to force a new page.
4. Click on the Paragraph dialog box launcher in the lower right corner of the Paragraph group on the Home tab.
5. Click on the Line and Page Breaks tab.
6. Click on Page break before.
7. Click on the OK button.
By the way, anybody who has attended one of my training sessions knows that as an incentive to get feedback (as everybody hates filling out forms when they are rushing for the door) I donate £3.00 to "Children of Nepal" for every completed evaluation form my firm receives, so your feedback can make a real difference! In just under two weeks I will join the charity’s annual Bike Ride and Walk. The key purpose of the annual event is to raise funds for further classroom building projects run by this small British charitable
organisation that has the aim of extending and improving educational opportunities for children living in Nepal, one of the poorest countries in the world.
If you’d consider even a teeny-weeny donation for this, then I’d be massively grateful: even a small amount will go a long way in Nepal! Visit my online sponsorship page: https://mydonate.bt.com/fundraisers/karenroem1. (Oh, and BT does not charge commission or fees which means even more money goes to the charity!)
PS I'm committed to sharing the best of what I know with others so please don't keep these tips a secret. If you enjoyed today's tip, please forward it to anyone you feel may benefit or reprint it (with full copyright and subscription information) in your newsletters and message boards. Got a tip to share? Submit it by emailing karen@roem.co.uk - if your tip is selected, I'll publish it along with your name; the bragging rights will last a lifetime.
2 July 2012
Karen Roem offers software training and support through her company Roem Ltd. Contact her by email (Karen@roem.co.uk) or visit her website at http://www.roem.co.uk
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