If you receive an e-mail message that you want to have a meeting about, you can reply to the message with a meeting request, without opening your Calendar. When you respond to a message using Outlook 2010’s new Meeting Reply functionality, a meeting request is created with everyone who was on the 'To' line in the original message invited as Required Attendees, and everyone on the 'Cc' line invited as Optional Attendees.
Here’s how (in Outlook 2010):
1. Open the message, as normal.
2. On the Message tab, in the Respond group, click Meeting. (Or press CTRL + ALT + R.)
3. Enter the location and start and end times, as normal. (Remember? You can use plain English to choose a date or time, such as Next Thursday, 5PM. See Tip 350 if you missed it.)
4. Click on the Scheduling button and add or remove attendees by (un)ticking the check box of the person you do not wish to invite.
5. Add attachments, if necessary.
6. Click on the Send button.
The original e-mail message is included in the body of the meeting request.
Not using Outlook 2010 as yet? Fear not… simply drag the message to the Calendar folder, which is also a great way to set follow-up reminders and keep your inbox nice and tidy. See Tip 103 for further details.
PS I'm committed to sharing the best of what I know with others so please don't keep these tips a secret. If you enjoyed today's tip, please forward it to anyone you feel may benefit or reprint it (with full copyright and subscription information) in your newsletters and message boards. Got a tip to share? Submit it by emailing karen@roem.co.uk - if your tip is selected, I'll publish it along with your name; the bragging rights will last a lifetime.
13 January 2014
Karen Roem offers software training and support through her company Roem Ltd. Contact her by email (Karen@roem.co.uk) or visit her website at http://www.roem.co.uk
Please note: Cambridge Network and Learning Collaboration members have the opportunity to book places on Roem Ltd courses at a reduced rate.
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Tame your computer - when meeting is a must
13 January 2014
In her regular series for Cambridge Network members, software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she describes how to respond to an e-mail message with a meeting request (Outlook 2003-2010)...