Tame your computer: File by default


03-03-2005

In her weekly series for Cambridge Network members, software training expert Karen Roem offers handy tips to help you 'Tame your computer'.

This week she explains how to set a new default file location ...



When you save a file using Microsoft Office, your computer will automatically store it in your 'My Documents' folder, the so-called 'working folder'. Similarly, when you open a file it will search in that 'My Documents' folder by default. When I do one-to-one training sessions, using people's own files, addressing their 'real-life' software problems on their own PC, I often see them 'drilling down' (or up) to a different folder over and over again. Nothing wrong with that. However,



Did you know ...



Microsoft Office provides a way to reset the 'working folder' so you can select your preferred location, which will - in the long run - save you many hours of time. (Not to mention the savings in energy that result from the frustration of navigating to the same folder you tend to use the whole time!)



Here's how: (in MS Word)



1. Choose the Tools, Options command.

2. On the File Locations panel of the Options dialogue box, which is subsequently displayed, make sure that the Documents option is selected. Then click on the Modify button.

3. In the Modify Location dialogue box, which is subsequently displayed, navigate to your preferred folder.

4. Click on the OK button.



Here's how: (in MS Excel and Access)



1. Choose the Tools, Options command.

2. On the General panel of the Options dialogue box, specify your preferred folder.

3. Click on the OK button.



Here's how: (in MS PowerPoint)



1. Choose the Tools, Options command.

2. On the Save panel of the Options dialogue box, specify your preferred folder.

3. Click on the OK button.



Now, when you open or save a document, it should automatically open up the folder you specified, rather than the one set up by Microsoft. After all, one size doesn't fit all!







* Unless stated otherwise, these tips were written for Microsoft Office 2000. Most of what is covered however will also apply to earlier and later versions.





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3 March 2005





Karen Roem offers software training and support through her company Roem Ltd. Contact her by email Karen@roem.co.uk or visit her website at www.roem.co.uk.

 

Karen Roem
Microsoft Office-ionado

Roem Ltd – software training and support