Tame your computer - stop going round in circles


In her weekly series for Cambridge Network members, software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she offers a way to set default formatting properties of drawing objects (Microsoft Office*) ...

If I had a penny for every time I heard course participants say "I wish I'd known that ages ago," I'd be rich. That said, I would have had to pay myself a penny this week when I found out that I could have saved myself a helluvalot time over the past years by setting the default formatting of the circles I use to draw attention to a specific part of a screenshot in my bespoke training handouts.

So rather than every time changing my circles to have no fill, a red line color (sic) and a line weight of 1.5, I could simply specify that any future objects I draw should have those properties.

Here's how:

1. Create a drawing object with the look, line style, color, and other formatting that you want.
2. Right-click the object and select Set AutoShape Defaults.

In future, any objects you add (say, a rectangle rather than a circle) will have those formatting properties applied. OK, you have to do this once for each MS Office application, but I sure could have saved myself a lot of work creating my handouts in MS Word!

* Unless stated otherwise, these tips were written for Microsoft Office 2003.
Most of what is covered however will also apply to earlier versions

20 September 2007

Karen Roem offers software training and support through her company Roem Ltd.
Contact her by email (Karen@roem.co.uk) or visit her website at http://www.roem.co.uk


Karen Roem
Microsoft Office-ionado

Roem Ltd – software training and support