In Outlook, when you type the first letter of a name in the To, Cc or Bcc boxes, a list of names and e-mail addresses you have typed before is displayed. As time goes by, names that you use less frequently will move down the list and eventually will disappear.
Back in 2008 I told you how to remove a name from the automatic name fill-in list (see http://www.roem.co.uk/tip_222.html; note that in Outlook 2010 Microsoft introduced a “delete cross” next to the name to make it more intuitive). But perhaps you are not a fan of the name suggestions - having sent the odd message to the wrong person - and want to turn it off?
Here's how (in Outlook 2002-2007)
1. Choose the Tools, Options command.
2. In the Options dialogue box, under E-mail, click on the E-mail Options button.
3. In the E-mail Options dialogue box, click on the Advanced E-mail Options button.
4. Clear the Suggest names while completing the To, Cc and Bcc fields box.
5. Click on the OK button to return to the E-mail Options dialog box.
Here's how (in Outlook 2010)
1. Click the File tab.
2. Click Options.
3. Click Mail.
4. In the Outlook Options dialog box, under Send messages (half way down the list), clear the Use Auto-Complete List to suggest names when typing in the To, Cc and Bcc lines check box.
5. If you want, remove all current names from the list by clicking the Empty Auto-Complete List button in the Outlook Options dialog box.
6. Click on the OK button.
* Unless stated otherwise, these tips were written for Microsoft Office 2007. Most of what is covered however will also apply to earlier versions.
PS I'm committed to sharing the best of what I know with others so please don't keep these tips a secret. If you enjoyed today's tip, please forward it to anyone you feel may benefit or reprint it (with full copyright and subscription information) in your newsletters and message boards. Got a tip to share? Submit it by emailing karen@roem.co.uk - if your tip is selected, I'll publish it along with your name; the braggingrights will last a lifetime.
12 March 2012
Karen Roem offers software training and support through her company Roem Ltd. Contact her by email (Karen@roem.co.uk) or visit her website at http://www.roem.co.uk
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