Tame your computer - make your slideshows slicker

In her regular series for Cambridge Network members - now in its 15th year - software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she explains how to remove all speaker notes in one go (Microsoft PowerPoint).

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Do you use speaker notes in slides? Perhaps you use them so you can create a handout, as described in tip 616?  Or to remind yourself or colleagues what to say when you present a particular slide?

If so, there might be times when you want to delete the notes. Perhaps you want to send the presentation to a client. Or use some of the slides as a base for a different topic.

You can obviously delete the notes one by one, but this will be cumbersome and time-consuming. So you might be pleased to know there is a way to remove them all in one go.

Here’s how:

  1. On the File tab, click Info.

  2. Click Check for Issues and click Inspect Document.

[[{"fid":"294980","view_mode":"default","fields":{"format":"default","alignment":"","field_file_image_alt_text[und][0][value]":"Roem slides fig 1","field_file_image_title_text[und][0][value]":"Roem slides fig 1"},"link_text":false,"type":"media","field_deltas":{"1":{"format":"default","alignment":"","field_file_image_alt_text[und][0][value]":"Roem slides fig 1","field_file_image_title_text[und][0][value]":"Roem slides fig 1"}},"attributes":{"alt":"Roem slides fig 1","title":"Roem slides fig 1","class":"media-element file-default","data-delta":"1"}}]]

  1. Press ENTER or click Yes if you want to save your file.

  2. Press ENTER or click Inspect. (No need to untick anything.)

  3. Scroll to the bottom of the dialog box and click Remove All.

[[{"fid":"294981","view_mode":"default","fields":{"format":"default","alignment":"","field_file_image_alt_text[und][0][value]":"Roem slides fig 2","field_file_image_title_text[und][0][value]":"Roem slides fig 2"},"link_text":false,"type":"media","field_deltas":{"2":{"format":"default","alignment":"","field_file_image_alt_text[und][0][value]":"Roem slides fig 2","field_file_image_title_text[und][0][value]":"Roem slides fig 2"}},"attributes":{"alt":"Roem slides fig 2","title":"Roem slides fig 2","class":"media-element file-default","data-delta":"2"}}]]

  6. Close the dialog box, as normal. (My preferred way is to press the Esc key.)

For those of you who prefer to keep your hands on the keyboard … step 1 and 2 can be replaced by pressing ALT, F, I followed by ENTER. If you keep an eye on what happens when you do this and think of File (F), Info (i), Issues (i) it’s an intuitive shortcut that you might like to get under your belt.


Related tips


PS One of you lovely tip readers emailed to say that she couldn’t find the Suggest a Feature or Feedback button as described in last week’s tip. (Thanks for letting me know, Helen!) OK, she was using version 2016 and my tips are written for Microsoft 365 desktop apps and Windows 10 users, but Microsoft claims there should be a Feedback button on the File tab. So I’ve sent this missing feature as feedback to Microsoft!

PPS Remember, the price for the 60-minute webinars is going up on 1 October. If you book and pay before the end of September you can sign up for any of the webinars for just £24 per webinar per person. The price includes a handout and exercise files.

Book online or send me a message saying which webinar(s) you want to attend and I’ll add you to the list. The updated webinar schedule can be found here: https://www.roem.co.uk/webinar_schedule.php

6 September 2021

Karen Roem offers software training and support through her company Roem Ltd.  Contact her by email (Karen@roem.co.uk) or visit her website at www.roem.co.uk

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