Tame your computer - simple spellcheck

In her regular series for Cambridge Network members, software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she describes how you can always check spelling before you send a message (Microsoft Outlook)...

 

Have you ever written an email message and spotted a spelling mistake as soon as you clicked on “Send”? Perhaps you didn’t allow yourself the time to reread the message. Or perhaps you have a touch of dyslexia.

Well, why not configure Outlook so that it automatically checks for spelling mistakes? And no, it won’t always prompt you... if there are no mistakes, it sends the message immediately.
 
Here’s how:

1.       Click on the File tab and select Options.

2.       Click on the Mail category. (The second one.)

3.       Select the Always check spelling before sending check box.

4.       Select the Ignore original message text in reply or forward check box. (You obviously do not want to correct somebody else’s spelling mistakes.)

5.       Click OK.

Next time you send a message, Outlook automatically checks for spelling mistakes and prompts you if there are any. If you want to stop the spelling check, simply press the Esc key on your keyboard (or click on the Cancel button if you prefer) and decide whether you want to tweak the message a bit more or send it with spelling mistakes. (And now I’m obviously really worried I might have spelling mistakes in this message!)

With thanks to Andrea for the tip inspiration!

20 April 2015

PS I'm committed to sharing the best of what I know with others so please don't keep these tips a secret. If you enjoyed today's tip, please forward it to anyone you feel may benefit or reprint it  (with full copyright and subscription information) in your newsletters and message boards. Got a tip to share? Submit it by emailing karen@roem.co.uk - if your tip is selected, I'll publish it along with your name; the bragging rights will last a lifetime.


Karen Roem offers software training and support through her company Roem Ltd.  Contact her by email ( Karen@roem.co.uk) or visit her website at www.roem.co.uk


Please note: Cambridge Network's Learning Collaboration members have the opportunity to book places on Roem Ltd courses at a reduced rate.



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