1. What you say
What you say is extremely important, you should address your manager and it is good practice to make sure your manager is the first to know before any colleagues then state your decision to leave clearly and any rationale for moving on. Keep your letter short and to the point. Outline your reason for moving on, but it’s also nice to add a sentence to say thank you for the opportunity, outline how the role has been positive to your career and then sign off by wishing them the best for the future, as you are likely to need references from your manager for your next move and potentially beyond.
2. When you will be leaving
Check your contract to make sure you understand your notice period, generally it’s about 4 weeks, however this will change depending on the company and type of work so make sure your clued in. Make sure you negotiate to find an end date that suits both you and your employer so that you don’t leave with bad feeling or your colleagues in the lurch. It is also good to be acquainted with your notice period when you start your job search as this may affect your eligibility for time sensitive roles.
3. Practice, practice, practice
Practising handing in your resignation can take some of the nervous feeling away. If you are confident and happy with what you want to say, your resignation process will run smoother. It will also help you prepare for different reactions to your resignation. Not every employer is going to take it well - losing you will mean finding, hiring and training a replacement, so be understanding.
4. Question time?
Your manager may ask why you are leaving. It is better to focus on the new positives rather than your current negatives. Such as the new job is closer to home or is the next step in your progression. Don’t use this opportunity to air any bad feeling, this can be done in your exit interview, which is confidential with HR.
5. Please don’t leave
Ultimately your employer will want to try and resolve any issues you may have instead of letting you go by offering something such as more responsibility or a higher salary; however, you should carefully consider whether this will solve your reasons for moving on long term, a salary rise is great, but these should not be accepted half-heartedly You may be seen by that employer as a “flight risk” from then and there may be repercussions later down the line. If the counteroffer doesn’t change how you feel then continue with the process and be strong in your own mind (practising before the interview will help this.)
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