Tame your computer - clear the clutter

In her regular series for Cambridge Network members - now in its 15th year - software training expert Karen Roem offers handy tips to help you 'Tame your computer'.  This week she describes how to clear all formatting and styles from selected text (Microsoft Word).

Roem tip time logo

Have you ever inherited a file where someone has tinkered so much with the formatting that you might as well start from scratch? As you probably know, there are various ways to clear the formatting of your document…

In Microsoft 365 there is a prominent Clear All Formatting button in the Font group on the Home tab, which in previous versions is a bit more hidden under the More button in the Styles group or accessible from its dialogue box launcher, as described in tip 436.

But if you like using keyboard shortcuts, you can clear all the formatting from the selection, leaving only the plain text. Check out the following and find your favourite.

Here’s how:

  1. CTRL + SHIFT + Z or
  3. CTRL + SHIFT + N or
  4. CTRL + Q

For me CTRL + SHIFT + N and CTRL + Q don’t work in Word 365 so I’ve embraced CTRL + SHIFT + Z as it makes me think of a more powerful version of the go-back-to-where-I-was-happy (aka Undo) keyboard shortcut CTRL + Z.

Related tips

·         Clear all formatting and styles from selected text

·         Undo several actions in one go

·         Reveal, select and modify all text with similar formatting

·         Applying and modifying Heading Styles to titles and subtitles

·         See what styles are applied in a document


Upcoming Word webinar

If you want to take editing and formatting beyond the basics why not join my 60-minute webinar and discover hidden features and functions that will save you time in Word and Outlook?

The next one is scheduled for Wednesday 14 October from 15:00 - 16:00.

The webinar is £24 (which includes VAT) and can be booked and paid for using this link.

21 September 2020

Karen Roem offers software training and support through her company Roem Ltd.  Contact her by email (Karen@roem.co.uk) or visit her website at  www.roem.co.uk

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