Tame your computer - use more commands

In her regular series for Cambridge Network members, software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she descrtibes how to attach a PDF version of an active document to an email message (Word, PowerPoint, Excel).

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Do you sometimes have the need to send a PDF version of your document to someone? If so, do you first save it as a PDF and then attach it to your email message? Or perhaps you use the Save & Send option from the File menu? But that's four clicks and it can be faster! Especially once you have added the relevant button to your Quick Access Toolbar. (This customizable toolbar can be found in the upper-left corner, next to the relevant Microsoft Office program icon.)

Here’s how:

  1. Click on the arrow at the far end of the Quick Access Toolbar.
  2. Click on More Commands.
  3. In the Choose commands from drop-down list, select All Commands.
  4. Scroll down the alphabetical list and double-click on E-mail as PDF Attachment.
  5. Click OK or press ENTER.

If you do this from Excel and your workbook has more than one sheet, the entire document will be converted and attached. Each sheet will be displayed on a separate page.

Related tips:


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10 June 2019

Karen Roem offers software training and support through her company Roem Ltd.  Contact her by email (Karen@roem.co.uk) or visit her website at  www.roem.co.uk



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