Tame your computer - whizzy word search

In her regular series for Cambridge Network members - now in its 15th year - software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she explains how to search for a document containing certain words or phrases (Windows 10).

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Do you struggle to find the files you’re looking for? Perhaps you know that you can simply press the WIN key (next to your Alt key) and start typing, which will find any file or folder (or program and settings such as Print Screen) that contain the text that you typed.

But what if you cannot remember what you or your colleagues named the file, but you do know some of the names or  text inside the file?

Here’s how:

1.       Press WIN + E.

2.       Press CTRL + E.

3.       Type one or more words or a phrase.

The search begins automatically, which is ideal for those of us who are touch-typists and look at our monitor. So if you are a “hunt-and-peck” typist get in the habit of keeping an eye on what pops up on the screen. Simply double-click the file to open it or right-click and select Open file location if you want to go to the folder where it’s stored. 

If you get way too many results, you can use double quotation marks (" ") in the same way you might do when you search the web or in Outlook.

Oh, and the search is not cAse sENsiTIve so it doesn’t matter whether you type, say, “finding a needle in a haystack”, “Finding A Needle In A Haystack” or “FINDING A NEEDLE IN A HAYSTACK”.

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I meticulously test every tip I write to make sure it is correct, easy to understand and time-saving. Let me know if something isn't clear or doesn't work.

Missed an issue? To view all tips created so far – including corrections, where necessary – go to http://roem.co.uk/hints.php

Unless stated otherwise, the steps are written about Microsoft 365 using Windows 10. If you need help with this feature in previous versions, give me a shout.

8 February 2021

Karen Roem offers software training and support through her company Roem Ltd.  Contact her by email (Karen@roem.co.uk) or visit her website at www.roem.co.uk



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