Tame your computer - button up!

In her regular series for Cambridge Network members - now in its 15th year - software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she explains how to make your favourite buttons easily accessible (Microsoft Office).

Roem tip time logo

This tip is written for Microsoft 365 desktop apps and Windows 10 users, but might also be useful in Office 2010, 2013 and 2016. I meticulously test every tip I write to make sure it is correct, easy to understand and time-saving. Let me know if something isn't clear or doesn't work.

Over the years I’ve done my best to make you fall in love with the Quick Access Toolbar. But I know a lot of you don’t - or hardly - use it. Perhaps you only click on its Save, Undo, and Redo buttons?

By default, the Quick Access Toolbar is located at the top of the window, to the left of the title bar. But if you have it in your line of vision you might be more inclined to use it. (With thanks to Karen Cafferkey for the inspiration. )

I’ve changed the position of mine and it’s definitely growing on me!

Here’s how:

  1. Right-click any of the buttons on your Quick Access Toolbar.

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  1. Press the underscored letter S or click on Show Quick Access Toolbar Below the Ribbon.

Now simply right-click any buttons or groups you use most often and click on Add to Quick Access Toolbar. Or go back to step 1 and press the underlined letter C (or click on Customize Quick Access Toolbar) and select hidden gems from All Commands.

Here are three of my buttons I stuck on there that you might like:

By the way, it turns out that in the future the Quick Access Toolbar will be below the ribbon by default. So it’s not just Karen Cafferkey who thinks that spot is better!

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PS To help you put these tips into practice I have developed a series of 60-minute webinars, giving you the opportunity to see the hints, tips and time-saving shortcuts in action. I also offer 15-minute sessions for you and your colleagues.

26 July 2021

Karen Roem offers software training and support through her company Roem Ltd.  Contact her by email (Karen@roem.co.uk) or visit her website at www.roem.co.uk


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