In her regular series for Cambridge Network members - now in its 15th year! - software training expert Karen Roem offers handy tips to help you 'Tame your computer'. This week she describes how to change the order of data in a chart and its legend (Microsoft Excel).
Tame your computer - change your chart choices
A chart is a graphic representation of your worksheet data. Presenting information in the form of a chart is often one of the best ways to analyse data, as well as to call attention to specific entries.
When you create a chart, the order in which the data and the legend appears is the order in which the underlying data is entered. You can, however, easily change this.
- Create the chart as normal. (F11, anyone?)
- Right-click anywhere in the chart and click on Select Data. (Alternatively, click on the Select Data button in the Data group on the Chart Tools Design tab.)
- If necessary, click on the Switch Row/Column button.
- Under Legend Entries (Series) select the relevant entry and click on the Move Up or Move Down arrow (to the right of the Remove button).
- Click OK.
The chart as well as its legend have been updated.
With thanks to Faith for this week’s tip inspiration.
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20 January 2020