When you want to attach a copy of a document to an email message, do you do that from Outlook? Did you know you can do it immediately from, say, Word? Perhaps you use the Save & Send option from the File menu, but that’s four clicks and it can be faster! Especially if you add the E-mail button to your Quick Access Toolbar.
Here’s how:
1. Create or open the document, as normal.
2. Click on the arrow on the right side of the Quick Access Toolbar and click on E-mail. (You only have to do this once, to add the button to the toolbar.)
3. Click on the E-mail button on the Quick Access Toolbar.
Microsoft Outlook will open automatically with the active document attached to the new email message. If it's a completely new document that you didn't save as yet, it will be attached to the email message as Document1, Book1, Presentation1 etcetera. If you want to attach additional files, you can add them as normal by clicking on the paperclip in Outlook.
* Unless stated otherwise, these tips were written for Microsoft Office 2010.
July 20th 2015
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Karen Roem offers software training and support through her company Roem Ltd. Contact her by email ( Karen@roem.co.uk) or visit her website at www.roem.co.uk
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