The annual salary is £37,099 and access to the USS pension scheme with a current employer contribution rate of 14.5%. This would suit someone experienced in working in a payroll role, with a desire to increase their remit to include HR. Knowledge of IRIS Cascade and SUN are desirable.
Payroll: To ensure that all employees are paid accurately and in a timely manner, and that all amounts owed to HMRC, pension providers and others are paid in an accurate and timely manner.
HR: To support the HR Manager in devising and implementing solutions in relation to all HR matters ensuring consistency, legal compliance and focussing on best HR practice.
MAIN DUTIES;
Payroll and pensions:
- Prepare accurate monthly payrolls using the College’s payroll/HR system, Cascade for the three categories of employees (non-academic, academic and casual).
- Issue timely payslips, P45s and P60s as appropriate.
- Provide all the necessary information to staff relating to pension provision and manage auto-enrolment and re-enrolment when this is due.
- Upload monthly digital returns to HMRC, pension providers and others.
- Prepare payments for pension contributions, PAYE, Attachment of Earnings and others as appropriate.
- Complete the ONS monthly survey of wage analysis and prepare salary information for other ONS returns.
- Prepare the monthly journal of all payroll costs for posting to SUN, the College’s accountancy package.
- Manage payments to visa-holding students and ensure payments from other colleges relating to Newnham students are both received and passed on appropriately.
- On an annual basis complete the KPI benchmarking returns, intercollegiate stipend survey, salary cost reconciliation for statutory account notes and pension costs for statutory accounts notes.
Non-payroll payments:
- Create termly schedules of payments for Directors of Studies, Postgraduate Mentors and Tutors based on numbers supplied by the Tutorial & Academic Office.
- Make payments gross of tax via CASC (Colleges’ Administrative Software Consortium) and PPS (Payments Preparation System) for non-payroll individuals.
- For individuals on the payroll, add these payments on a termly basis.
- Annual reconciliation of College Lecturer activity.
Human Resources:
- Assist in managing HR data and files for staff, both hard copy and digital including accurate filing, data entry and updates on Cascade and regular reporting and analysis.
- Assist the HR Manager with administering the recruitment and selection processes including advertising, scheduling interviews and the resultant paperwork and correspondence.
- Assist Heads of Department in administering the induction and probation processes for starters and processes for leavers, ensuring all stakeholders are kept up to date in a timely manner.
- Assist the HR Manager in the timely review of College HR Policy and procedures, ensuring legal compliance and best HR practice.
- Assist the HR Manager and the Executive Assistant to the Principal with Visa sponsorship administration and DBS checking.
- Assist the HR Manager and Heads of Department with the management of staff sickness absence procedures.
- Assist the HR Manager and Heads of Department with the management of the College’s annual workplace discussions (appraisal scheme)
- Assist the HR Manager and Heads of Department with the management of staff training; identifying and recommending excellent suppliers.